BS ISO 23081-2:2021 Information and documentation. Metadata for managing records Conceptual and implementation issues

Standard Number: BS ISO 23081-2:2021

Pages: 42

Released: 2021-08-24

ISBN: 978 0 539 15140 4

Status: Standard

Overview

The BS ISO 23081-2:2021 standard is a crucial document for professionals involved in information management and documentation. This standard provides comprehensive guidelines on the conceptual and implementation issues related to metadata for managing records. It is an essential resource for ensuring that records are accurately and efficiently managed, preserved, and retrievable.

Key Features

• Comprehensive Guidelines: Offers detailed instructions on the conceptual and implementation aspects of metadata for managing records.
• International Standard: As an ISO standard, it is recognized and applicable globally, ensuring consistency and reliability in record management practices.
• Up-to-Date Information: Released on August 24, 2021, this standard reflects the latest advancements and best practices in the field.
• Detailed Coverage: Spanning 42 pages, it provides in-depth coverage of all relevant topics, making it a thorough and reliable resource.
• ISBN: 978 0 539 15140 4, ensuring easy reference and cataloging.

Why This Standard is Essential

In today's digital age, the management of records is more critical than ever. Proper metadata management ensures that records are not only stored securely but are also easily retrievable when needed. The BS ISO 23081-2:2021 standard addresses the following key areas:

• Consistency: Ensures that metadata is applied consistently across different systems and organizations, facilitating interoperability and data exchange.
• Accuracy: Provides guidelines to ensure that metadata accurately represents the records, enhancing the reliability of the information.
• Efficiency: Helps organizations streamline their record management processes, saving time and resources.
• Compliance: Assists organizations in meeting legal and regulatory requirements related to record keeping and data management.

Who Should Use This Standard?

This standard is indispensable for a wide range of professionals, including:

• Records Managers: Ensuring that records are managed in accordance with best practices and international standards.
• Information Technology Professionals: Implementing systems that support effective metadata management.
• Archivists: Preserving records in a manner that ensures their long-term accessibility and usability.
• Compliance Officers: Ensuring that organizational practices meet legal and regulatory requirements.
• Data Managers: Overseeing the accurate and efficient management of data within an organization.

Detailed Content

The BS ISO 23081-2:2021 standard covers a wide range of topics, including but not limited to:

• Conceptual Framework: Provides a detailed conceptual framework for understanding metadata in the context of record management.
• Implementation Guidelines: Offers practical guidelines for implementing metadata management systems.
• Metadata Elements: Defines the key metadata elements that should be used for managing records.
• Best Practices: Shares best practices for ensuring the accuracy, consistency, and reliability of metadata.
• Case Studies: Includes real-world case studies that illustrate the application of the standard in various contexts.

Benefits of Adopting This Standard

Adopting the BS ISO 23081-2:2021 standard offers numerous benefits, including:

• Improved Record Management: Enhances the overall management of records, making them easier to store, retrieve, and preserve.
• Enhanced Data Quality: Ensures that metadata is accurate and reliable, improving the quality of the data managed by the organization.
• Increased Efficiency: Streamlines record management processes, reducing the time and resources required to manage records.
• Regulatory Compliance: Helps organizations meet legal and regulatory requirements related to record keeping and data management.
• Global Recognition: As an ISO standard, it is recognized and respected worldwide, ensuring that your organization adheres to international best practices.

Conclusion

The BS ISO 23081-2:2021 standard is an invaluable resource for anyone involved in the management of records. Its comprehensive guidelines, international recognition, and practical implementation advice make it an essential tool for ensuring that records are managed effectively and efficiently. By adopting this standard, organizations can improve their record management practices, enhance data quality, and ensure compliance with legal and regulatory requirements.

BS ISO 23081-2:2021

This standard BS ISO 23081-2:2021 Information and documentation. Metadata for managing records is classified in these ICS categories:

• 01.140.20 Information sciences

This document establishes a framework for defining metadata elements consistent with the principles and implementation considerations outlined in ISO 23081-1 . The purpose of this framework is to

1. enable standardized description of records and critical contextual entities for records,

2. provide common understanding of fixed points of aggregation to enable interoperability of records and information relevant to records between organizational systems, and

3. enable reuse and standardization of metadata for managing records over time, space and across applications.

It further identifies some of the critical decision points that need to be addressed and documented to enable implementation of metadata for managing records. It aims to

• identify the issues that need to be addressed in implementing metadata for managing records,

• identify and explain the various options for addressing the issues, and

• identify various paths for making decisions and choosing options in implementing metadata for managing records.